How to Create an Email Signature

SCTC has created a standardized email signature for all employees to use in Outlook.  

Step 1: Follow these steps to create an email signature.

***NOTE:  You can also create a signature for the Outlook Mobile App, follow these same steps using the browser on your phone.

1. Using a web broswer, open https://directory.sctech.edu/email
2. Fill out the form will create the standard SCTC email signature
   1. Title - Optional
   2. Full Name - The name you want displayed in your signature
   3. Degree/Certificaitons: ex. M.Ed., Ed.D, M.D. (optional)
   4. Your officual job title 
   5. Your Division or Department
   6. Office Phone Number
   7. Cell Phone Number (optional)
   8. Emaill Address: sctc email addres
3. Click Generate Signature button to create the signature
4. Click the Copy Signature button in the preview windows

*NOTE:  You can also create a signature for the Outlook Mobile App, follow these same steps us

Step 2: Follow these steps to add an email signature in the Outlook Desktop App

You can set up various signatures in new Outlook and then select the signature you want to use when composing a message. Watch the video for detailed information. 

1. Select Settings . 

2. Select Accounts > Signatures.

3. If you have more than one account added to new Outlook, select the account you want to apply your email signature to.

4. Select  New signature, then give it a distinct name.

5. In the editing box below the new name, type your signature, then format it with the font, color, and styles to get the appearance you want.

6. Select Save when you're done.

7. With your new signature selected from the list above the editing box, go to Select default signatures and choose whether to apply the signature to new messages and to replies and forwards. Or leave it blank and add the signature you want when composing a message.

8. Select Save again.

Create a signature on iOS (iPhone/iPad) or Android

1. Open the Outlook app and tap your profile picture or the Outlook icon in the top-left corner.
2. Tap the gear icon (Settings) at the bottom of the menu.
3. Scroll down to the "Mail" section and tap Signature.
4. In the text box, delete the default "Get Outlook for iOS" signature.
5. Paste the signature you created above into the signature box
6. If you have multiple email accounts, enable Per Account Signature to set a different signature for each one.
7. Tap Save or the checkmark icon to confirm.